Professional Board of Directors Services

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At City HOA management , we believe in transparency, collaboration, and community-driven decision-making. consulting  Board of Directors plays a crucial role in ensuring the well-being of our neighborhoods and making informed  business decisions for the association. Here’s what you need to know about the BOD responsibilities:

• The Board acts as a fiduciary for the non-profit homeowners association (HOA). Their decisions directly impact property values within the community.
• Their primary responsibility is to protect, preserve, and enhance the value of the properties governed by the association.
•  The Business Judgment Rule (BJR) creates a presumption that directors' decisions are based on sound business judgment. 

• The Board sets rules and regulations for residential conduct, including common space usage, landscaping standards, and overall community aesthetics.
• By facilitating community enjoyment, they create a great place to live for all residents.

• While the Board sets the rules, our HOA management company implements them and advises the Board on Business matters.
• The management company ensures residents follow HOA regulations and legal requirements.,.

•  Each year, associations must distribute an "ANNUAL BUDGET REPORT" and an "ANNUAL POLICY STATEMENT"  
•  ANNUAL BUDGET REPORT 30 to 90 days Prior to Start of Fiscal Year
  (Civil Code § 5300) .
•  Pro Forma Budget. A full budget or a summary (Civ. Code § 5320) showing the estimated revenue and expenses on an accrual basis. [NOTE: Boards must notify members, not less than 30 nor more than 60 days prior to any increase in regular assessments or any special assessment. (Civ. Code § 5615.)] 
•  Reserve Summary  & Funding Plan 
•  Major Component Repairs. A statement as to whether the board will defer or not undertake repairs or replacement of any major component with a remaining life of 30 years or less, including a justification for the deferral or decision not to undertake the repairs or replacement. 
•  Insurance Summary. Distribute a summary of the association's insurance. 
•  Assessment & Reserve Form. The Assessment and Reserve Funding Disclosure Summary form, prepared pursuant to Section 5570, shall accompany each annual budget report or summary of the annual budget report. 

•   Most membership meetings are held annually. Per the Corporations Code, associations are required to hold membership meetings as often as the bylaws specify, but no less often than director elections are required. (Corp. Code § 7510(b).) The Davis Stirling Act states that director elections are held at the expiration of terms and at least once every four years. (Civ. Code § 5100(a)(2).)
• The management company ensures residents follow HOA regulations and legal requirements.,.
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HOA Board Structure , Roles and Responsibilities 

A typical 5-member HOA board structure includes a President, Vice President, Secretary, Treasurer, and a Member-at-Large. These roles are elected by the homeowner association members and are responsible for managing the community's finances, enforcing rules, and overseeing various community activities.

Detailed Roles and Responsibilities: [

• President:  Leads the board, presides over meetings, and serves as the primary      spokesperson for the HOA. 
• Vice  President: Supports the President, takes over      duties when the President is absent, and may lead special committees. 
• Secretary: Keeps records of board meetings, maintains communication with residents,      and handles correspondence. 
• Treasurer:  Manages the HOA's finances, prepares budgets, and oversees financial transactions. 
• Director or Member-at-Large:  Assists with special projects, fills in for other board members as needed, and may serve on committees.