City HOA Management Services 925-466-2200

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An HOA property management company's scope of work encompasses a wide range of responsibilities depending on the size to ensure the smooth operation and maintenance of a homeowner's association. They act as an agent for the HOA board, handling day-to-day tasks, financial management, and resident communication. This includes enforcing rules, managing finances, maintaining common areas, and providing support to the board. Clearly define the desired level of service, including financial administrative tasks, meetings, enforcement of rules, policy, and CC & R, communications with BOD, and resident relations. Complying with laws and regulations. Call City HOA for a Management Proposal Quote

No. The management company is a third-party consultant service that is hired by a homeowners association to help support the operations of the HOA. Your management company is an outside business with expertise in the bay area and across northern California HOA management that carries out the instructions of your HOA board. 

This refers to the governance and operations of a homeowners association. It’s something the HOA board does on a daily basis. HOA boards have difficulty keeping up with the demands of managing a community. Since most boards consist of volunteers, they often lack the time to accomplish all the tasks involved in managing an HOA.  Board of Directors (BOD) members have three core fiduciary duties: care. loyalty, and obedience . These duties require them to act in the best interests of the organization, exercising reasonable care, being loyal and following the laws, use of the business judgement rule and organizational policies.   

We offer a wide range of HOA services to keep your HOA. Your management company acts as the administration , to arrangements and tasks needed to control the operation of a plan or organization, or the day-to-day operation of your homeowners association, which is a non-profit mutual benefit corporation. As part of the service contract, most HOA management companies provide the following important types of support: Financials , budgets, and accounting, property maintenance, Reserve Fund Management, vendor management, Insurance and  Risk reduction , BOD support and meetings. enforcement of Rules, Policy and CC & R's , Civil code and  The Davis-Stirling Common Interest Development Act.  

 Technically, most of the notices you receive are from your HOA board—the management company is simply the messenger. The management company does not make decisions on behalf of the HOA or the board. The management company can only facilitate the directives of your board. Part of that operational support includes managing communications with association members (aka homeowners), so the contact information on communications will likely point back to your property management company. 

Yes ! City HOA Management specializes in small to medium sized associations and offer lower cost effective fees starting as low as $600.00 per month or consulting by the Hours, Fees examples: 14 units $740.00 per month

Reserve studies are like financial roadmaps for your HOA. They identify upcoming major repairs, cost of replacements, and how much you should be funding annually. Ignoring these inevitable costs leads to: financial strain, an undesirable property, higher insurance rates, decreased property values, and costly special assessments that burden homeowners. 

With inflation and higher operating costs due to the higher cost of insurance many HOA reserve funds are lower and not enough funding for the replacement of major common area components, like roofs, HVAC or pavement, or emergency repairs that are expected to require significant repairs or replacement in the future. These funds are distinct from operating funds used for regular maintenance and shouldn't be used for routine upkeep. The reserve study, a key document for HOAs, helps determine the necessary funding to cover these anticipated future expenses. Under percent funded reserves can result is special assessments. A reserve study is used to determine the necessary level of reserve funding.   

All Managers at  City HOA Management hold professional certifications like the Certified Manager of Community Associations (CMCA) , A California Real Estate license and are members of the Community Association Institute , The CEO is certified by the Institute of Real Estate Management ARM and holds a California Real Estate Brokers License and a BA from San Jose State University. Most manager have 10 pus years of Experience in the CID management industry. 

As fiduciaries for the association, the management company has a legal obligation to act in the best interest of the HOA. Some of the management company’s duties are defined by state law; others are important financial duties that the HOA board simply does not have time to manage.

• Dues collection, Accounts payable
• Monthly financial, budgets. and Reserves 
• Operation costs statements
• Collections support
• Escrow and Re-sale Services